You could write out your cheques by hand or you could have QuickBooks print them on your printer. Why would you prefer to have QuickBooks print them instead of writing them out by hand. First, it saves time. Secondly it prevents issues arising from sloppy sloppy handwriting that can’t be read properly. Thirdly, it is more secure (less subject to fraud).

To have QuickBooks print the cheque, first be sure to click the Print later check box. It will not have a cheque number when we save it. Click + New, Cheque. Check the Print later cheque box. Enter the Payee, date, bank account, amount and category signifying the type of expense. When ready, click Save and close.

Check your results in the Trial Balance report. Click the bank account and scroll down to the last transaction. You’ll see your cheque there, but there will not be a cheque number. Click + New, Print cheques (in the vendors/suppliers column).

You may have some setup to do. You should print a sample cheque on blank paper to be sure everything lines up.

It’s very important that you enter in the check number of the first check that will print, and QuickBooks online will assume the checks are in the printer in check number order.

It’s also very important that when you put the cheques in the printer, they are in the correct order.

Note that you can re-print any cheque you want.